After we showed you how useful Gmail can be, you can check all your email accounts (Hotmail, Outlook, Yahoo Mail, etc.) in Gmail. Luckily, Gmail can act as an email client and allows you to receive email from other email accounts as long as they support POP access.


  1. Getting to know Gmail
  2. Mobile application, mail composition and conversations
  3. Inbox management and shortcuts
  4. Mail filters and the Star system
  5. Attachments, signatures and security
  6. Invitations and Vacationers
  7. Use Gmail as a task list
  8. Multiple accounts, keyboard shortcuts, and remote sign out
  9. Use your Gmail account to access other accounts
  10. Power Tips and Gmail Labs

The Gmail Mail Fetcher feature downloads all your old emails from other email accounts as well as new emails and displays them along with your Gmail messages in your inbox. You can add up to five other email accounts.

We are also going to explain how you can use Gmail offline, because it is possible that at some point you can go somewhere without the Internet. Of course, you can use a third-party email client like Apple Mail, Outlook, or Thunderbird, but if you’d rather use a web browser, there’s a standalone app for Google Chrome.

Set up an email collector to receive email from other accounts

To set up Mail Fetcher to check email from another account, click the Settings button and select Settings from the drop-down menu. Click the Accounts link at the top of the Settings screen.


In the «Checking mail from other accounts (using POP3)» section, click the «Add your own POP3 account that you own» link.


The Add Your Mail Account dialog box will open. Enter the email address you want to receive email messages for in your Gmail account in the «Email address» input field. Click Next Step.


Enter the settings for the other email account, such as Username, Password, POP Server, and Port.

If you still want to be able to check email for another account in other email clients on other computers, check the «Leave a copy of the received message on the server» box.

You can also tag incoming messages for another account with a custom label so you can tell which messages are in your Gmail inbox. To do this, check the «Mark incoming messages» box and select a label from the drop-down list. The list has an option to create a new label if you don’t have a suitable one.

If you don’t want messages from another account to end up in your inbox along with your Gmail messages, you can check the «Archive incoming messages (Skip Inbox)» box to bypass your inbox and archive messages immediately.

NOTE. You can also set up a filter to move messages to a label. See Lesson 4 for more information.

Click Add Account.


You now have the option to set up Gmail to send mail as a different email address. To do this, select «Yes, I want to be able to send mail as» and click «Next step».


Enter information about your other email address. By default, the «Treat as alias» checkbox is checked, but you can turn it off.

When you use an alias, messages you send to the Send Mail As address show up as unread in your inbox and also appear in your Sent Mail. Also, when you receive an email from a «Send Mail As» address and you click «Reply» on the message, the «To» field is populated with your primary Gmail address. To avoid these issues, uncheck «Treat as an alias» and then click «Next Step».


If you are going to send email as your other address, you must tell Gmail whether you want to use Gmail servers or SMTP servers for your other provider. Setting up «Send Mail As» is easier with Gmail servers, so we recommend that you do so. Select «Send via Gmail» and click «Next Step».


Now you need to make sure you are the owner of the other email address you are adding to Gmail. Click «Send Confirmation» to have Gmail send the email to a different address.


The confirmation email contains a link that you can use to verify your address, or you can enter the verification code from the email address in the Enter and Verify Verification Code input field and click Verify.

The Add Another Your Email Address dialog will close automatically. If you click on a link in the confirmation email, you may have to close the dialog box manually by clicking the «Close Window» link.


Your other email address is added to the «Check mail from other accounts (using POP3)» section of the «Settings» screen. It is also added to the «Send mail as» section if you choose to send mail from this address in Gmail. In the «Send email as» section, under «When replying to a message», you can choose to «Reply from the same address it was sent to» or «Always reply from the default address», which is your current Gmail account. Please note that you can always change the «From» address when creating a new message or reply.


Email messages received for another email account appear in your Inbox (unless you’ve automatically archived them or moved them to a label) with the label you’ve given them.


Hide folders and labels in Gmail IMAP

Easily access all of your Gmail in virtually any email program and on virtually any device. However, if you have a lot of email, you may not want to sync with everything, such as the All Mail folder, which contains five gigabytes of email.

If you only want to access messages in your Gmail inbox and your email program doesn’t allow you to unsubscribe from IMAP folders, you can hide folders or labels instead. This stops the download of mail in those labels.

Microsoft Outlook is an example of a program where you can download your Gmail mail using the IMAP protocol. Previously, we showed how to add gmail account to outlook using IMAP .

To hide the Gmail shortcut from IMAP access, click the Settings button and select Settings from the drop-down menu.


For any «System Labels» and custom «Labels» that you don’t want to sync with in your email program, uncheck the box next to the «Show in IMAP» option.


The next time you open your mail program or check your Gmail account in the program (sync with your account), the labels you have hidden will not be visible.


Make Gmail sync using IMAP faster with less email traffic

You can also speed up checking your email in another email program using IMAP by limiting the number of messages visible in each label (folder) in Gmail IMAP so that your email program has fewer options for downloading, caching and syncing.

To limit the number of messages visible in each folder in Gmail IMAP, click the gear settings button and select «Settings» from the drop-down menu. Click on the Forwarding and POP/IMAP link at the top of the Settings screen.


Scroll down to the «IMAP Access» section and select «Restrict IMAP folders to contain no more than this number of messages.» Select a number from the dropdown list and click Save Changes.


Send messages from another email account in Gmail

When sending a new email message or replying to an email message, you can change the email address from which you want to send the message. Select an address from the «From» dropdown list.


Disable mail picker for an email account

If you decide you no longer want to receive mail from another Gmail email account, you can turn off receiving mail for that account. To do this, click the «Settings» button and select «Settings» from the drop-down menu. Click the Accounts link at the top of the Settings screen. On the right side of the screen, in the «Check mail from other accounts (using POP3)» section, click the «Delete» link.

You can also edit the information for the secondary email address using the «edit information» link.

NOTE. The Mail Collector will stop receiving new messages from the other email account, but any previously received emails will remain in Gmail until you delete them.


A confirmation dialog will open to confirm that you want to delete the email account, then click OK.


A message will appear stating that the email account has been deleted. However, the email account remains in the «Send mail as» section if you choose to send email from that account. You can leave it there if you still want to use Gmail to send mail from this address, even if you won’t receive mail from this account. If you no longer want to send email from this account, click the «delete» link to the right of this email account in the «Send mail as» section.

Again a confirmation dialog opens to confirm that you want to remove this email account from «Send mail as».


Google warns you that you may receive email from your other account after it has been deleted:

“Also, please note that previously fetched messages, especially if there were a lot of them, may still arrive even after you have disabled the mail collector. If you continue to receive mail from another account several hours after you turn off Mail Collector, your other account may be set to automatically forward mail. Sign in to your other email account and check your automatic forwarding settings. If you don’t know how to turn off automatic forwarding, please contact another webmail provider for help.»

Another option to receive email from another account in your Gmail account is to automatically forward email to your Gmail address from that account. How you set up automatic forwarding depends on your email account. Check with your email provider for details.

Work with Gmail offline using the Google Chrome app

If you want to use Gmail and don’t have a network connection, you can still access your synced messages using the Google Chrome «Gmail Offline» app. When you are online, your data is synced in the background, so when you are not connected, you will get a backup of the information you need.

NOTE. If you close Google Chrome while online, your data will stop syncing.

You can perform the most common actions in Gmail, such as sending mail, archiving, tagging, and flagging messages offline. These steps are just waiting, waiting for the next Internet connection on this computer. When this computer reconnects to the Internet, all pending activities will be updated accordingly on the Gmail servers. Keep in mind, however, that if you’re offline on one computer and then connect to Gmail over the Internet from another computer, you won’t see changes made offline on the other computer until that other computer is connected to the Internet again.

Install the Gmail Offline App for Google Chrome

To install «Gmail offline», open Google Chrome, go to and click the blue «Free» button in the top right corner of the popup. window.


The New Application Confirmation dialog box opens. Click «Add» to continue installing the application.


A new tab will open with all installed Chrome apps. To start using Gmail Offline, click the icon.


The first time you launch the Gmail Offline app, you’ll be prompted to allow offline mail storage. To keep email in your browser when you’re offline, select Allow Offline Mail. If you select the «Do not allow offline mail» option, you can still use «Gmail Offline» (online), but your browser will not store mail that can be used when you are offline. Never be afraid though. If you change your mind, you’ll be prompted to make your choice again the next time you open Gmail offline.

Click Continue to confirm your choice and launch Gmail Offline.


The Gmail Offline app will open in a new tab. The «Gmail Offline» interface is different from the standard Gmail interface, but its main features such as creating, archiving, tagging and moving email, although it seems that you cannot create labels with «Gmail Offline».


When using «Gmail Offline», your mail is downloaded to the local storage of your computer where you installed the application. This makes it local to that computer. If you want to work offline on another computer, you also need to install «Gmail Offline» on that computer. However, you can still use Gmail on the web on any computer using Google Chrome or other browsers without syncing.

Delete offline data from your browser’s storage

If you choose not to sync your Gmail account for offline use, you can delete the offline data stored in your browser. To do this, open a new tab in Chrome, type «chrome://settings/cookies» into the address bar and press «Enter», which will open the «Cookies and Site Data» dialog box.

Enter «» in the search field. As you type, the list narrows down to matching results. When you find the site «», hover your mouse over the item and click «X».


After deleting the data, click «Done» in the lower right corner of the dialog box to close it.


You will return to the Content Settings dialog box. Click «Done» at the bottom to close it. Then close the «Settings» tab by clicking the «X» button on the tab.


Remove Gmail Offline App from Chrome

If you decide you no longer want to work offline, you can remove the «Gmail Offline» app from Chrome. To do this, click the «Applications» button on the bookmarks bar.


If you don’t see the Applications button in the bookmarks bar, right-click on the bar and select «Show Application Shortcuts» from the drop-down menu.


Icons for all installed applications are displayed on a new tab. Right-click the «Gmail Offline» icon and select «Remove from Chrome» from the pop-up menu.


The Delete Confirmation dialog box opens. Click Uninstall to remove the Gmail Offline app.


Close the Applications tab using the «X» button on the tab as we described earlier for the Settings tab.

Further …

This concludes Lesson 9. You should now be comfortable choosing a different email account from Gmail, adjusting settings to work smarter with IMAP, and using Gmail offline.

In the next tutorial, we’re wrapping up this series with a bunch of great tips you can use to increase your Gmail authority, as well as a little Google Labs so you can add more features to your Gmail experience.

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