The digital world is supposed to save us time, but for many it has the opposite effect. If you’re struggling to keep up with a busy schedule, use your iPad to solve the problem. The most interesting in iPad is its mobility; it keeps you informed whether you are lying in bed or sitting in the stands at a football game.

Many of the apps you need to organize your life come with the iPad, and there are plenty of third-party apps in the App Store that can help.

The instructions in this article apply to an iPad running iOS 12 or iOS 11.

Meet Siri and Voice Dictation

If you are trying to be more organized in your life, Siri may be your best friend. Siri helps you stay organized when you feel like you can’t save time. Instead of create multiple folders on the home screen, to organize apps into neat categories you can just say » Hey Siri, run [имя приложения] and not worry about keeping the iPad in order. Siri knows exactly where each app is.

Hey Siri You can turn Siri & Search on or off in iPad settings, or press the Home button on older iPads to invoke Siri.

Siri can also be a key component of intelligent multitasking. Siri can send text messages and email, FaceTime or call friends, search for information online, and enter appointments in the Calendar app.

Screen listing some of Siri's features

Try to say: hey siri: send an email [имя друга], to unwind this feature. As long as your friend’s name is programmed into the Contacts app, Siri will accompany you with a short letter.

Want to write something longer? Open your favorite email app, enter a subject, and then activate voice dictation for the message content. You can use dictation anytime the keyboard is on screen by pressing the microphone button and with voice dictation you can use phrases like new paragraph , comma and dot, to add punctuation.

Don’t forget to search Spotlight

Most people have heard of Siri, but such a powerful feature often makes Spotlight Search fly by unnoticed. As the name suggests, Spotlight Search can search for apps, music, movies, and books all over the iPad, making it a great alternative to Siri for launching apps, but Spotlight Search can do a lot more.

Swipe down from the middle of the home screen to open Spotlight search. Enter what you are looking for in the search field. Spotlight search searches all content on your iPad, so you can use it to search for a specific email address. It searches outside of your iPad, so you can find results on the App Store, Wikipedia, or a specific website. It searches in apps for what might be its most attractive feature. For example, you can enter information about a nearby restaurant and a Spotlight search will give you a result from the Maps app. By clicking on a result, you will see detailed information about the restaurant, including directions, reviews, and a link or booking number.

Spotlight Search results screen includes websites and offers

Set reminders

The best way to stay organized is to complete the tasks you need to do when you need to. It is useless to remember how the garbage should go out when you see a truck passing by your house.

Application » Reminders» is a simple application, but it can save a lot of time. When you set a reminder, iPad displays a notification on the appropriate day and time to remind you. You can mark reminders as completed and see a list of pending items when you open the app.

Best of all, you can use Siri to do the hard work with a simple Remind me to take out the trash tomorrow at 8 o’clock in the morning.

You can also create lists with the reminder app. Set up to-do lists or separate lists for each planned store or vacation. This is a great way to keep up with grocery lists. Add items as they appear (or ask Siri to add them). When you sync with iCloud, your shopping list is updated on your iPhone when you get to the store.

Screen with the Reminders app containing tasks and lists


Don’t underestimate the power of the Notes app. It may seem like a simple app, but a cloud laptop can be incredibly useful. Do you see a book you want to read or hear about a TV show you want to watch? Write it down and watch the details online later.

Use the Notes app for any type of note-taking, from classroom teaching to brainstorming a new project. Find an item on eBay or Amazon that you can buy? Use the share button to add it to a new note or to an existing note. You can also add a photo to a note or draw a picture.

The Notes app works with Siri, so you can tell her to create a note and then dictate the content to her. Highlight or draw with markers included in the app.

Screen showing the drawing and selection tools of the Note app


Perhaps the most powerful cloud tool is the Calendar app that comes with the iPad. You can use the Calendar to keep track of appointments, events, lessons, birthdays, and more. The iPad can use your email and text messages to create calendar events to help keep track of birthdays and appointments.

You can choose to share your calendar via iCloud account so if all family members sign in with the same Apple ID, they can see the same calendar. Of course, you can create new events by asking Siri to schedule one for you.

The Apple Calendar app is great if you’re deep into the Apple ecosystem, but if you’re a frequent user of Google apps, you can use the Google Calendar app on your iPad and get a lot of the same benefits.

iCloud Photo Library and Photo Sharing

It’s amazing how many photos people take now when almost every smartphone is equipped with a camera. If you take a lot of photos, especially family photos, iCloud Photo Library serves two important purposes:

  • This makes the photos you take available on all your devices. You can take a photo with the camera on your iPhone XR and then admire your photo on the screen of your iPad.
  • Back up all your photos to iCloud. Even if you lose your iPhone and iPad, your photos are waiting for you on and in your iCloud Photo Library on your Mac or PC.

Don’t forget about sharing photos in iCloud. This takes organizing your photos into separate albums to the next level and allows you to share them with your friends. Photo Sharing allows friends and family to upload a copy of a photo in the cloud to their iPhone or iPad. You can also create a public page on with photos in your shared album.

Turn on iCloud Photos in the Settings app ”, touching your name, then select iCloud > A photo and move the slider next to » iCloud Photos» in position » On / Green». You can send photos to a shared album by clicking » Share» while viewing an image in the Photos app.

Scan old photos on iPad

Organizing your photo library used to be about taking old photos and turning them into albums. Nowadays, it’s more about incorporating those old photos into your digital life.

This task is easier than you think, and there is no need to buy an expensive scanner. There are many great scanner apps, like the Scanner Pro, which can get the job done for just a couple of dollars. A nice bonus that these apps have with just taking a photo of that old photo is the ability to automatically rearrange it to make the photo look straight.

A good scanner app is also useful for storing digital copies of contracts, invoices, and any other documents you might want to keep safe.

Take a photo as a reminder

A photograph may be better than a note. Want to make sure you choose the right brand of paint to complete your project? Take a picture of the paint can. Ready to buy a new sofa? Take your iPad with you and take a picture of every opportunity in every store with the price tag prominently displayed. Then go home and go through all the options without relying on your memory for spending.

Third party cloud storage

While iCloud Photo Library is great for photos, what about your other documents? If you’re using an iPad to write letters, match your checkbook to a spreadsheet, and do other tasks, it might be worth taking the time to set up a third-party cloud storage service. Using solutions like dropbox and google Drive, can not only save space on your iPad when backing up valuable data, but also create a centralized repository for your documents. Since they run on different devices, you can get the data on your computer, smartphone, or iPad.

The best part of third party solutions is the ability to be platform independent. So you can use your iPad, Samsung Galaxy phone, and Windows PC and still get data.

Third party to-do lists

If you’re only making one change in your life to be more organized, then creating a to-do list should be that change. Nothing keeps you from aiming for larger tasks than breaking them down into smaller steps and planning them out. Here’s how skyscrapers are built, how complex computer programs are coded, and how your bathroom remodel can go from a massive project to an organized one that’s within reach. If the Reminders app on iOS isn’t reliable enough, try one of the many third-party apps in the App Store.

Todoist is an excellent cloud to-do list, which you can use on your iPad, iPhone or computer. You can set up multiple projects and assign tasks to multiple users. Todoist sends out emails for tasks due that day and for upcoming tasks, making it a great way to organize a project. One of the benefits of Todoist for families is its multi-user support; Each family member can have an account associated with the main account.

Things is another great app for organizing and making to-do lists. It supports iPad, iPhone, Mac, and Apple Watch, so it lets you organize your work across multiple devices. It doesn’t have the same multi-user support as Todoist, but if you can’t get an entry fee from a family to work on the tasks they’ve been assigned without any personal motivation, Things might be the best tool to get the job done.

Centralize your personal finances

Organizing finances can be one of the toughest tasks for anyone, especially in busy households where finding time to pay bills can be a monumental task. Right here mint and similar applications come into the picture. With Mint, you centralize your finances by putting your bank, credit cards, bills, and savings into one app. You can access information through or through the Mint app to pay bills on your laptop at the table or playing football with your iPad. owned and operated by Intuit, the company behind Quicken, but the App Store has no shortage of financial and budget apps depending on what you want to do.

One password to control them all

The old adage about not putting all your eggs in one basket rings true in this day of cybercrime. While there is no reason to be overly paranoid, there are good reasons to take a few basic steps to protect yourself and your identity. The most important of these is the use of different passwords for different accounts.

It is possible to use the same password for practically harmless accounts such as Netflix and Hulu Plus . Let’s face it, the thieves of hacking and free video streaming aren’t exactly a cause for alarm. On the other hand, the same thieves getting into your Amazon account is a different story.

The worst part of using multiple passwords is remembering all those passwords. Writing them down on a piece of paper is not safe, and this is where password managers come into the picture. The 1Password app lets you store passwords for quick account access, as well as store credit cards and addresses to help you fill out online forms faster. Dashlane is a solid alternative to 1Password, but more expensive for the premium edition.

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