In a world of seemingly endless emails, many of us send and receive a ton of emails every day. Whether for professional or personal purposes, these emails quickly turn inboxes into cluttered repositories of clutter.

While many emails are disposable, you may want to save some of them for future reference. Regardless of the reason, keeping everything in your inbox becomes problematic for a number of reasons.

What is a Gmail archive?

Instead of deleting an email and losing it forever, you can archive it instead. Once the message is placed in archive gmail it is removed from the inbox and marked with the label » All mail» . These messages remain in your Gmail account and can be easily retrieved later, but at the same time they are out of sight and out of sight.

When someone replies to an archived message, it is automatically returned to your inbox.

Sending a message to the Gmail archive is very easy, which is why some people mistakenly archive emails by clicking or tapping the wrong option. Lucky for them receiving archived messages almost as easy as archiving them.

Archiving emails on a computer

  1. To archive a message on your computer, first sign in to the Gmail interface using your preferred web browser.

  2. Select the email or emails you want to archive by checking the appropriate boxes to highlight all of them.

  3. Click icon » Archive» at the top of the screen, represented by a folder with a down arrow in the foreground.

    Screenshot of Gmail with the Archive button highlighted
  4. Messages are moved and a confirmation message appears with a link » Cancel» which undoes the change if you click on it.

Archiving email on an Android or iOS device

Move messages to your archive on smartphones and tablets even easier if you are using the Gmail app. Just swipe from right to left on a message in your inbox or other folder and it will be instantly archived, provided your swipe settings haven’t been changed before.

To pre-test your Gmail swipe options, follow these steps:

For Android devices

  1. Open Gmail on your Android device.

  2. Press the menu button and select » Settings».

  3. Select » General settings» .

  4. Select Default notification action .

  5. Make sure that selected Archive .

    Screenshots of an Android phone with settings, general settings, and the

For iOS devices

  1. Open the Gmail app on iOS mobile device and tap icon menu in the top left corner of your inbox.

  2. Select Settings .

  3. Select scope of action .

    Screenshots of the Gmail for iOS app with settings and swipe actions
  4. Select Left or right if you like. By default, both options are set to Archive, but you may have overridden them.

  5. Confirm that the Archive is verified, or check it if necessary.

    Screenshots of Gmail on iOS showing the Swipe Right and Left tasks and the Archive option

Turn off Gmail messages on a computer

In addition to archiving individual emails, Google offers a similar feature with one key difference. While messages still move to storage All mail when muted, they don’t automatically go back to your inbox when someone replies. To turn off the sound on your computer, follow these steps:

  1. Access the Gmail interface through your preferred web browser.

  2. Select the emails you want to mute by checking the appropriate boxes to highlight each one.

  3. Click icon » Additionally» three vertical dots located at the top of the screen.

    Screenshot of Gmail with the More icon highlighted
  4. When the drop-down menu appears, select Soundless .

    Screenshot of the Gmail advanced options menu with the Mute option highlighted
  5. A confirmation message will appear telling you that the conversations have been disabled. Click the button Cancel» to restore this setting.

Turn off Gmail messages on iOS or Android devices

  1. Open the Gmail app and select the conversation you want to mute.

  2. Click icon menu three vertical dots located in the upper right corner of the screen.

  3. Select Mute in the popup menu.

    Gmail mobile app screenshots showing how to mute a conversation

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